Restaurant management software for small restaurants

A restaurant management software (RMS) is an important tool for any new restaurant. These systems are designed to stay your restaurant running by tracking employees, inventory and sales. A typical RMS setup usually includes both software and hardware, like a register, barcode scanner and receipt printer, counting on how your restaurant is organized. most significantly, an RMS may be a comprehensive tool that permits you to ascertain your restaurant and its needs at a look, which may simplify your workload on a day-to-day basis.

Many restaurant management systems are designed to integrate easily with other software applications, which allows you to customize a system that works well for your business.

Re-design menus to draw more customers.

Refine your menu and make one-time customers into regulars. Access detailed reports about orders delivered and consider a breakdown of how your menu is performing by time and day of the week. you'll easily identify loyal customers, common meal preferences, and average amounts spent.

  • Favorite dishes
  • Average spending
  • Frequency of visits
  • Birthdays or other special events
  • Preferred devices to access your website or app
  • Common communication methods (text, email, etc.)
Consistent and private guest experiences

Integrated management systems support every aspect of restaurant customer service, allowing you to deliver seamless online and in-house guest experiences. Use your RMS to collect data and learn the subsequent about your guests:

In the same system, you'll oversee customer engagement or loyalty programs, sell gift cards, and manage your brand’s marketing. Using an integrated solution helps you maintain consistency across your digital assets, giving guests an equivalent experience whether they’re ordering online or using mobile checkout at the table. Depending on the sort of restaurant point of sale your venue has found out, the method of taking inventory will vary. Whether you employ a legacy or cloud-based system will impact your process, as well, so you ought to consider the subsequent factors:


A legacy POS system is hardware-based, and data is collected and stored on local servers. However, you'll still take inventory using your sales report data. The downside to employing a local server, of course, is that it’s susceptible to crashing. this might end in downtime during your opening hours. Overall, it’s advisable to use a strong POS system that integrates with inventory management software.

Inventory management software

Restaurant inventory software tracks your actual usage and is that the most accurate method of taking inventory. This software isn't available on all POS systems, so confirm your restaurant POS system can integrate with inventory management tools. When brooding about how you're taking inventory, you ought to ask yourself if your current system is maintaining together with your needs.

Types of restaurant management systems

With numerous moving components during a restaurant, having visibility through an all-in-one management system or connected standalone solutions is important. Most restaurant owners start with a POS system and add integrations as their business grows. However, your requirements will differ by your restaurant concept, existing services, and budget.

1. All-in-one restaurant management solutions

An end-to-end restaurant management system provides POS software with inventory, employee, and payment features. Many also offer customer relationship solutions like loyalty programs or support menu management and recipe pricing.

Regardless of your chosen solution, an RMS gives you access to many reporting tools and analytics about each aspect of your restaurant.

2. Point-of-sale software

Your best pos for restaurant is integral to restaurant management. It supports a seamless customer experience with easy-to-use features, making it simple for your restaurant crew to quickly enter orders and special instructions. POS systems can hook up with your kitchen, inventory management, scheduling, reservation, and loyalty programs. Some providers offer a full tech stack so you'll add services as your business grows.

3. Online ordering software

As ghost kitchens grow, and restaurant owners hunt down new income streams, e-commerce software may be a necessity. a web restaurant ordering system increases customer satisfaction while reducing errors. It’s simply easier for guests to leap online and customize their orders and, in some cases, to trace their purchases from cooking to delivery.

There are a couple of ways to feature online ordering software to your services:

  • POS systems: Providers, like Toast or Cake, offer online ordering via standard POS features or add-on services. This eliminates the necessity to manually transfer online orders into your POS system.
  • Third-party services: Companies like ChowNow or Uber Eats integrate together with your existing website to supply online ordering capabilities.
  • Website capabilities: If you're tech-savvy or have access to a developer, you'll add ordering capabilities to your existing website.

4. Restaurant payroll and accounting systems

Your accounting software helps you manage the value of products sold (COGS), track sales and profits, and oversee tax payments. For the simplest results, your accounting software should integrate together with your POS system. restaurant software programs could also be third-party providers or add-on services to your existing accounting program. Automating your payroll may be a huge time-saver and helps ensure your compliance with labor regulations.